May PTO Minutes



  • Welcome/Introductions
  • End of Year Budget overview
    • Projection for Quiz Bowl due by May 17 so that we can fund end-of-year things
    • we still have expenses, but Quiz Bowl funds need to come in first
  • Principal announcements
    • Upcoming Events:
    • Fri, May 3                        8am-12pm QUIZ BOWL
    • Fri, May 3                        School Lunch Hero Day
    • Sun, May 5                       Jen Albig-McKay’s Birthday
    • Sun, May 5 – Wed May 8  5th Graders Concordia Trip
    • Mon, May 6                     PASI Meeting at IPC 6:30pm
    • May 6-May 10                Teacher Appreciation Week
    • Wed, May 8                     National School Nurse’s Day
    • Thur, May 9                    6:30 PTO Ice cream Social / Art Walk
    • Mon, May 13                  $5 BOOK DAY-LIBRARY
    • Tue, May 14                    $5 BOOK DAY- LIBRARY
    • Thur, May 16                    Carnival Dance 6-8:30pm
    • Fri, May 17                      Quiz Bowl Money Collection Deadline
    • Wed May 22                   9am Kinder Graduation / 1:30 5th grade awards ceremony
    • Thur, May 23rd                 1:00 Staff basketball game, all school picnic, all school photo
    • Fri, May 24                    FIELD DAY
    • Fri, May 24                      Last Day of School for students
  • PTO Reminders for committees and community
    • Fri, May 3 Quiz Bowl reminder
    • Week of May 6-10 is Teacher Appreciation week, sign up was sent out
    • Thurs, May 9 Art and Ice Cream Social (need help hanging projects)
      • 2 tables by kitchen, cup, spoon, napkin- scoop and go
    • Mon, May 13-17 Carnival/Cultural Week: Thurs, May 16 Carnaval parade and dance starting at 6 pm outside, dance volunteers to help
  • Next year proposal for events and meetings
    • Should we just have 1 fundraiser, instead of 2, since PTO, PASI, and SCHOOL all do different fundraisers?
  • Quiz Bowl in spring still, but maybe earlier
    • 3 scheduled social events (fall movie night, winter pancake, spring ??) ??
      • Pizza Bingo in fall
      • Movie night
      • Pancake social tied with March/Dr Seuss/with book fair and conferences
    • 1 scheduled meeting a quarter, 4 meetings total for the year?
      • 1st meeting Rotational PTO, Andy, Jenni, Literacy support, Math support
      • 1 Math night
      • 1 Literacy night
      • Wrap up
    • Parent involvement/committee sign up?
      • Ask Tracy to email in the fall with signup genius
    • Other ideas?
      • Set up a meeting for Board in June or early July to plan out dates for the year with admin
  • If you are interested in being a member of the PTO board next year, please talk to one of the current board members or email

March PTO Minutes




Board members- All 5 present

Admin- Tracy

Speakers- Andy, Annie, Jennifer Sammons, Jenni E

Parents- 11


Pancake Breakfast- Thank you to anyone who helped

We had over 350 people attend


Box Tops

Bridget will take over next year from Nikki

Accepting Box Tops until April 30 deadline


Science Fair

April 11th at 6 pm

Danielle Kenyon will be running it this year and next


Budget overview

Currently have about $3,879

Received funds- $1,300 box tops- $700 Valentines from conferences- $20 Amazon Smile- $120 Skate City

Used funds- $6,400 teachers – Spiritwear bill – yearbook deposit (but should get back after purchases) – $1,300

Chris Cakes for Pancake Breakfast – $300 3rd grade field trip to Pioneer Lane


Quiz Bowl will be in late April or beginning of May


Next meetings are on April 10 at 11:30 am and May 2 at 6 pm


Breakout sessions with guest speakers about 4 different topics; early literacy with Jennifer Sammons, MAP test with Andrew Mckay, Library Portal with Jenni Egstad, Word Play with Annie Bosler

Host family information sessions

Are you looking for ways to enhance your child’s experience in the Spanish Immersion program? Would you like your child to speak more Spanish at home and develop a deeper understanding of the language and culture?


We are looking for a few amazing families to host our elementary and middle school interns for the 2019/2020 school year.  You can choose to host a semester or for an entire year.  All our interns are thoroughly vetted through Amity International and all have either completed an undergraduate degree or are working towards completion.


Join us in the Sonia Sotomayor library on Thursday, February 28th or Wednesday, March 13th at 6:30pm for an informational meeting.


Feel free to contact Shelley Nolan-Hefty at: and/or Megan Konz at with any questions.

January PTO Minutes


Piece of Cake fundraiser

Megan reported around $9,000

Thank you to all who participated in some way, shape or form

Budget by Fenecia

$13,769 is in the funds right now

What to use funds? Teacher $, rock wall- may need to sit on the money for now

Expenses; a few still coming

Other fundraiser is Quiz Bowl

Need to also pay the $1,500 for the field trip bussing to the account from PTO

Sarah Taggart came from Great American to give ideas for fundraising; handed out brochures with ideas for spring fundraising ideas- can pay $100 to do the money counting for us

There is an online weebly style that people can just pay online with paypal, debit, credit

Tracy suggested doing the Magazine sale and a second choice jointly (March 21st)

Sarah suggests doing the magazine with another for 1.5-2 weeks

Concern about asking too much from parents for money

Prizes can be adjustable and flexible for what we want it to be- she has the chart and keychain system

Two week notice needed to get it in order to make t roll out

Principal Report

GeoBee is for 4th and 5th grade only- 28 students signed up, received study guide and will take the test this

Thurs, Jan 10, following Thurs will be the finalist round with parent invite, and then the winner(s) will go

to the next level

Teacher of the Year nomination form is in paper copy and online form are out for people to fill out

Include the principal so she knows you are nominating

Room parent involvement email for them to send to their parents from the board

MAP scores coming home in report cards- don’t look at percentile rank (RIT score and growth)

Showed the stats comparing the growth percentage compared to the district

Teachers doing Data Diggs during collaboration to help support students before next round of MAP

Read Across America

Next year kindergarten applications due tomorrow, all applications get turned in to school


Spring Conference meal sign-up, may have room parents send out to families

Book Fair volunteers was sent to Mrs. Egstad

Possible dance social at end of year with Carnival? DJ Seth Sieff

Sat, March 2 is Dr Seuss Birthday- Reading social event with pancake people

Box Tops due tomorrow and keep collecting!!

Look up Amazon Smile

Speaker Ideas

Next night meeting we are hoping to have a speaker talk about a topic of the parent’s choice.

Maybe plan an event based off the speaker to have a parent/child event afterwards to try what was learned.

Send out a survey to parents about what they would like more support in and then use that to ask teachers if they would be available to show or support.

Next meeting is on Thurs, Feb 7 at 11:30 am in the library


2019-2020 Kindergarten Applications Due on January 8

Kindergarten applications for the 2019-2020 school year are due by 5:00 pm on Tuesday, January 8, 2019.  Interested families may submit their application to the Sonia Sotomayor office at 1510 S. Lake Ave. or email them to us at

All incoming siblings must turn in an application as well.

December PTO Minutes


  • Welcome/Introductions
  • Breakfast with
  •  Santa (reschedule as something else or not?)

January 10th day of school, Feb is dance social, April spring ideas

Gretchen can ask about pancake guy in spring for April- could be a


Ask Angela about Santa coming to Polar Express movie night

  • Principal report/Announcements

Reminder: Project Warm-Up Dec 7 during school with buddy classrooms with classrooms

Sat, Dec 8 from 11-3 for Project Warm Up

Other schools are supporting the effort of making blankets- Thank you!

Friday, Dec 14 is winter festival and piece of cake fundraiser

Thurs, Dec 20 is cultural rotations where teachers present how they

celebrate the holidays in their country or holiday tradition

  • Gretchen brought
  •  up Dec 18 as a day for PTO to give teachers a “thank you for the first half of the year”

Tracy or Jen can share the teacher preference spreadsheet

Have something small and separate for custodians and lunchroom staff

70 staff members

7 businesses are willing to donate some gift cards or prizes- Gretchen

  • Budget information
  •  (Jen reports for Fenecia)

As of 12/5 we have a balance of $4994.84.

  • We are anticipating a large boost this month with Piece of Cake and some spirit wear sales – Hopefully $10,000.
  • If the Piece of Cake fundraiser goes well we will be on track to give each teacher $150 for the Spring.
  • I have not received any requests for Breakfast with Santa reimbursements, but I have not had a chance to check the school mailbox this week.
  • I had Tax Consultants file the official form to keep our tax exempt status.  The cost was $50. We need to do this annually. It had not been done before.
  • Online Apparel
  •  Store: closed, but will reopen after holidays

We ordered some samples of the new items, so people can see them up close

  • Fri, Dec 14
  •  Piece of Cake fundraiser (Sara B, present at meeting)
  • spirit wear available during winter festival and piece of cake
  • New flyers to go out next week
  • Non-baked goods are welcomed too
  • Donation letter available for businesses that need one for taxes
  • Have multiple $1 baked goods for purchase
  • Have labels so we new what is gluten free, has dairy, has nuts
  • Angela E, Shannon H are good contacts for donations
  • Need help on the Thursday before with pricing and preparing
  • Drop off area to make it easier for office staff
  • Purpose for funds: large items needed for school; rock wall, equipment?

– Volunteer lists

Board would like to meet to help engage the committee so everyone has a part in

the process

  • Spring conferences
  • Spring Book Fair
  • Spring Dance
  • Social
  • Read Across America
  • Quiz Bow

– Ideas for speakers: Math, support ideas in English or Spanish, Writing, Social

Skills, etc???

NEXT PTO meeting is Monday, January 7 at 6:00 pm in Sonia Sotomayor